Office Coordinator (PRN)

About the role

The Office Coordinator provides and coordinates administrative and clerical support to department or service line. Reporting to the Department Supervisor, this role supports patient care decisions, advanced medical technologies, and contributes to making a difference in people's lives.

Responsibilities

• Interacts with the public and adjusts/operates office equipment.
• Communicates effectively with all levels of hospital staff and visitors.
• Gathers and submits invoices, files expense reports, and manages supplies.
• Manages timekeeping duties, tracks attendance, and processes requests for disbursement.
• Coordinates employee access to organizational facilities and resources.
• Ensures compliance with security standards and terminates unnecessary access.

Qualifications

• High School Diploma or GED required.
• Minimum of 2 years of successful experience in interacting with the public required.
• 1 year of experience in a healthcare environment preferred.
• Ability to carry out instructions, adjust/operate office equipment, and communicate professionally.
• Basic computer skills and familiarity with medical terminology.
• General inherent organizational skills and self-motivation.

Additional Skills/Requirements

• Follows physical demands for current staffing position.
• Pleasant demeanor and specific attention to detail.
• Ability to interact with a variety of people and manage multiple tasks.
• Ability to lift/push/pull up to 100 lbs. and use safe handling equipment.
• Proficient in reading and writing, understanding general statistics, and interpreting medical records.

Competencies

• Communications: Effective communication with all levels of hospital staff and visitors.
• Financial Management: Works with staff and vendors to collect and submit invoices.
• Supply Management: Orders supplies and maintains inventory for the department.
• Timekeeping: Oversees departmental timekeeping duties and completes tasks accurately.
• Security Liaison: Coordinates employee access and maintains compliance with security standards.

Physical Demands

The job requires constant standing, frequent walking, and bending/stooping. Proficient communicative, auditory, and visual skills are essential. Attention to detail and legible handwriting are also required. The incumbent may be asked to lift/push/pull up to 100 lbs. and use safe handling equipment.

Other

• May require the use of safety equipment, such as a HEPA mask, for infection prevention.
• No on-call responsibilities.
• Ability to travel between campus buildings, remote facilities, and out of town as needed.

Pay

The base compensation for this role is $23.37 hourly. Please note that the pay rate does not include any applicable incentive compensation programs such as shift differentials, clinical ladders, and other incentives that may be available for those in eligible positions.