Office Coordinator, Newark

About the role

In order to achieve its ambition of serving 80,000-100,000 Fellows over the next decade, Braven is hiring an Office Coordinator, Newark Office, who will oversee the general administrative functions and activities of the Newark, NJ office.

This role is on the People & Operations team and reports directly to the Head of Technology & Workplace Operations.

Responsibilities

• Operate as the point of contact for all matters related to the Newark office
• Serve as a liaison between the office and vendors, troubleshooting routine issues and maintaining office equipment and procedures
• Oversee daily facility requirements regarding maintenance, repairs, cleaning services, storage, supplies, purchasing, maintaining the kitchen area, and similar tasks
• Maintain responsibility for facility cleanliness and security to ensure a healthy and safe working environment for all
• Provide minor technical support and triage with IT, as needed
• Provide administrative and logistical support for staff events and training, such as placing supplies and food orders, coordinating conference rooms, and setting up and breaking down events
• Take charge of day-to-day administrative tasks, including but not limited to helping with the scheduling of events in the Newark office, office supply management, and facility coordination
• Support monthly credit card, translation, and interpretation billing reconciliation
• Collaborate with the finance team to reconcile rent payments and ensure accurate financial records
• Facilitate meetings, address employee concerns, and contribute to a positive, inclusive office culture
• Provide valuable insights and recommendations for continuous improvement in office processes and functions

Requirements

• Minimum 2 years of relevant office management or administrative experience
• Proficient in standard office software (e.g., Microsoft Office Suite)
• Associate's degree or higher in business administration, management, or a related field (preferred)
• 3+ years of experience in office management or a related role (preferred)
• Exceptional organizational abilities and communication skills
• Experience with project management or team leadership is advantageous
• Strong customer service ethic and instincts
• Seeks out feedback, is receptive to proactive feedback, and actively uses it to improve
• Interacts comfortably and authentically with people who have a range of identities, personalities, and ways of operating
• Able to effectively manage up to ensure the timely completion of projects and tasks
• Exemplifies Braven's core values
• Experience that has informed your belief in Braven's mission and has prepared you to work with or for Braven's student Fellow population

Qualifications

• Authorized to work in the U.S

Benefits

• Competitive base salaries based on the midpoint of the market among not-for-profit organizations of similar size, with opportunities for salary growth over time
• Unlimited vacation time in addition to org-wide holidays and week-long shutdowns in July and the end of the calendar year (this is a minimum of 19 days per year)
• Carrot benefits for fertility, family-building, and hormonal health
• Match of your 401K contribution up to 5% of your base annual salary, starting your first full month
• Coverage of 85% of health insurance premium for employee and dependents
• 12 weeks of paid parental leave
• A one-month paid sabbatical after 4 years on staff