Office Coordinator I

JOB SUMMARY

The Office Coordinator I provides administrative support for the workforce centers. This position supports the team by handling a variety of clerical, secretarial, and receptionist tasks.

ESSENTIAL FUNCTIONS

• Responsible for general administrative support functions for the department.
• Serves as the primary point of contact for related work orders; responsible for center logistics (i.e., reservation of rooms); and ensures career center is always “tour ready.”
• Provides minor Human Resources support (i.e., attendance tracking and time sheet reviews; status of staff training; compliance with mandated posters; submission of staff signatures for acknowledgement of new directives, etc.).
• Captures supply order requests for the centers and maintains inventory controls for supplies (i.e., office supplies, janitorial supplies, support service packets, etc.). Keeps related vendor services logs (i.e., pest control, fire inspections, and alarm systems).
• Establishes, develops, maintains and updates filing system for the department. Retrieves information from files when needed.
• Arranges travel reservations and schedules for executive management, as needed.
• Aids the Managing Director and the management team with preparation of presentation materials.
• Sorts and distributes mail. Drafts written responses or replies by phone or e-mail when necessary. Responds to requests for information.
• Answers phones for the department. Takes messages or fields/answers.
• Typing general correspondence, memos, charts, tables, graphs, business plans, etc. Proofreads for spelling, grammar, and layout, and makes appropriate changes. Ensures accuracy and clarity of final copy.
• Schedules meetings for Administration and center staff.
• Performs other duties as assigned and fulfills responsibilities as required.

ADDITIONAL FUNCTIONS

• Maintains records for the applicable project(s).
• Aids departments in proper records storage and control.
• Complies with procedure for records retention.
• Tracks materials removed from files in response to requests from authorized users.
• Performs other duties as assigned and fulfills responsibilities as required.

KNOWLEDGE/SKILLS/ABILITIES

• Exceptional customer service, interpersonal skills, and leadership skills.
• Excellent problem-solving and critical thinking skills, organizational skill, and detail oriented.
• Excellent verbal and written communication skills.
• Knowledge of word processing, spreadsheet, technology, and computer skills.
• Basic accounting knowledge.
• Working knowledge of office machinery and automation, including any applicable software packages.
• Ability to develop and maintain effective working relationships with management, coworkers, Board staff, and the public.

EDUCATION AND EXPERIENCE

• High School Diploma or GED required.
• Associates or undergraduate degree preferred. (1) year of relevant experience preferred.
• Valid driver’s license and proof of insurance with good driving record.
• Bilingual in English and Spanish highly preferred.

PHYSICAL DEMANDS AND WORKING CONDITIONS

• Physical requirements include lifting to 50 pounds occasionally. Subject to standing, sitting, bending, and walking to perform job scope.
• Requires visual acuity, speech, and hearing.
• Working conditions are primarily in an office environment. Occasional driving and travel required. Flexible hours may be required.

COMPANY OVERVIEW

C2 Global Professional Services (C2 GPS) is an industry leader providing innovative workforce and career services to Texans, Floridians, and Nevadans. C2 GPS has a reputation for outstanding customer service, building relationships in our local communities, and providing career services to enable job seekers to find meaningful work and grow their careers. Our company values of Respect, Communication, Customer Engagement, and Ingenuity are embedded in every facet of how we work to deliver a standard of excellence that is unmatched by our competitors. Fueled by unprecedented growth, our service delivery model currently spans several counties in Texas, Florida, and Nevada. C2 GPS’ guiding principle is to successfully navigate workforce development solutions. Our employees must be passionate about providing superior customer service to all our customers and supporting the communities where we live and work. Join a team of talented professionals dedicated to transforming lives for the better. Not only will you collaborate with a passionate and committed group, but you’ll also gain access to a competitive benefits plan that enhances your work-life balance. Let’s make a difference together!

BENEFITS

• Health Insurance (with no-cost options for employee-only plans)
• Wellness Reimbursement
• Generous Paid Time Off
• Paid Parental Leave
• 401(K) with 100% Employer Match up to 6% of individual contributions
• Dental Vision
• Life Insurance
• Short and Long Term Disability
• Pet Insurance