Office Coordinator I

About the role

The Clinical Science Area Program Administrator provides administrative and operational support for the MSU Psychological Clinic, the Clinical Science graduate program, and the Department of Psychology. The role supports daily clinic functioning by coordinating communication with clients, students, clinicians, and supervisors; assisting with scheduling, records, billing, supplies, and space management; and ensuring clinic operations run smoothly and professionally. It also supports the Clinical Science graduate program through assistance with accreditation‑related activities, program scheduling, events, admissions and recruitment, faculty and speaker visits, evaluations, and other ongoing administrative needs, and provides limited departmental support as needed. The position is a limited‑term appointment funded for one year from date of hire, with possible extension contingent upon funding renewal, and operates on a standard 8‑5 work schedule.

Responsibilities

• Coordinate communication with clients, students, clinicians, and supervisors
• Assist with scheduling, records, billing, supplies, and space management
• Ensure clinic operations run smoothly and professionally
• Support accreditation‑related activities for the Clinical Science graduate program
• Assist with program scheduling, events, admissions and recruitment, faculty and speaker visits, and evaluations
• Provide limited departmental support as needed

Requirements

Knowledge equivalent to that acquired in the first two or three years of college; six months to one year of related, progressively more responsible work experience in office administration, customer service, scheduling, records management, financial processing, and/or program support; experience with word processing, spreadsheet, database, calendaring, and communication tools; or an equivalent combination of education and experience.

Qualifications

• Three to five years of related, progressively more responsible work experience in office administration, customer service, scheduling, records management, financial processing, and/or program support
• Experience providing administrative support in a university, healthcare, mental health, or clinical training setting
• Strong interpersonal, organizational, and communication skills; ability to manage multiple priorities, maintain confidentiality, and work effectively with students, faculty, staff, clients, and external stakeholders
• Experience with scheduling, records management, financial processing, event coordination, and/or program support
• Familiarity with university systems, electronic records, Microsoft Office/Outlook, Qualtrics, and/or other administrative software
• Ability to exercise sound judgment, professionalism, attention to detail, and discretion in a busy service‑oriented environment

Skills

Strong organization, communication, attention to detail, discretion, and the ability to coordinate effectively across multiple stakeholders and competing priorities.

Schedule

Standard 8‑5 work hours.