Office Coordinator Event Staff - Chicagoland Speedway

Responsibilities

• Cook up with the corporate legal department on the development of all legal documents with partners, vendors, track rentals, service providers, etc.
• Provide administrative support for Chicagoland Speedway leadership team, including answering phones, coordination of daily calendars, expense reports, travel itineraries, credential requests, etc.
• Maintain clear and professional communication with internal teams and vendors, ensuring everyone is informed and aligned.
• Oversee the guest list, distribute invitations, passes and serve as host inside the Chicagoland Speedway suite during events.
• Manage the procurement and distribution of staff/event apparel.
• Uphold a strict level of confidentiality.
• Process incoming and outgoing mail/packages, shipping and receiving.
• Cook up with the IT department on all office equipment and assist with telecom and network issues and maintain inventory logs.
• Monitor and maintain office supply and breakroom inventory.
• Organize office operations and procedures.

Qualifications

• At least 18 years of age.
• Strong communication, interpersonal, and collaboration skills.
• Exceptional time management and organizational abilities, with a proven track record of managing multiple priorities and deadlines.
• Ability to remain calm and professional in high-pressure situations.
• A proactive and solution-oriented approach to problem-solving.
• Exceptional proficiency in Excel and Google Sheets, with experience in creating and managing complex spreadsheets, budgets, and schedules.
• Meticulous attention to detail.
• Reliable transportation to and from the track location.