Office Coordinator - Brandon, FL

Essential Functions

• Provides Department orientation for new employees to include, but not limited to, system software, phone system, telephone-answering procedures, office equipment, departmental policies and procedures, customer service expectations, job competencies and coaching plan.
• Schedules and monitors time/payroll reports.
• Collaborates in arranging for meetings, conferences, seminars, and travel (to include timely preparation and submission of travel expense reports).
• Proposes recommendations for department goals, policies and procedures, budgets, statistical reports, and process improvements.
• Compiles, prepares, and analyzes complex reports, proposals, and documents including but not limited to financial, statistical reports, and personnel records.
• Composes and prepares correspondence, invoices, reports, and presentations, takes dictation and prepares minutes, and maintains appropriate files.

Other Related Functions

• Solves office problems independently and facilitates solutions, confers with supervisor to resolve more complex situations.
• Attends meetings and in-services. Presents reports as needed.
• Trains office staff, ensures staff completes mandatory training and Occupational Health testing/shots.
• Supports professional growth and development through participation in educational programs and workshops.

Qualifications

• High school graduate or equivalent.
• Proficient in word processing, spreadsheet, presentation and/or database software.
• Strong interpersonal, customer service, communication, and managerial skills.

Skills

• Secretarial or office management experience (4+ years).
• Post-secondary education in secretarial science or related business field (2 years substitute).

Benefits

Education & Career Growth: Tuition reimbursement, Public Service Loan Forgiveness (PSLF), and leadership development programs.

Health & Wellness: Comprehensive medical, dental, vision, free virtual visits, and well-being programs.

Financial & Retirement: Up to 5% employer match on retirement contributions.

Work-Life Balance: Four weeks of paid parental leave, PTO, and flexible leave options.

Family & Pet Support: Fertility benefits, adoption assistance, backup care for children/elders/pets, and pet insurance.