Office Coordinator

Roles & Responsibilities

• Greet, welcome, and direct visitors; announce arrivals as appropriate.
• Manage incoming and outgoing emails; receive, sort, and distribute daily mail and packages.
• Ensure the reception area and conference rooms remain tidy and presentable.
• Order office supplies and maintain inventory.
• Track field office equipment including laptops, monitors, copiers, iPads, and related items.
• Schedule service for office equipment and manage janitorial services.
• Assist leadership and marketing with scheduling and organizing company events, parties, gatherings, and operations meetings.
• Cook up orders and maintain inventory of company signage and swag.
• Perform additional clerical and receptionist duties as needed.

Qualifications & Skills

• Proven work experience as an Office Assistant, Receptionist, Front Office Representative, or similar role.
• Strong written and verbal communication skills.
• Time-management ability with the capacity to prioritize tasks effectively.
• Excellent organizational skills with high attention to detail.
• Friendly, professional demeanor with a strong customer service orientation.

Education & Experience

• High school diploma, or equivalent.
• Proficient in Microsoft Office 365.
• 1-2 years of experience in an administrative or receptionist role.

Work Environment

• Primarily office-based, in a front desk/reception setting.
• Must be able to sit for extended periods and occasionally lift office supplies (up to 20 lbs.).
• Expected to dress the part, maintaining a polished, professional appearance that reflects the company’s standards and front‑facing role.