Office Coordinator

Responsibilities

• Serve as the first point of contact for office communications (phones, mail, email inquiries).
• Manage day-to-day office operations, including meeting coordination and shipment handling (internal/external).
• Maintain office supply inventory and oversee vendor relationships (e.g., cleaning services, equipment providers).
• Provide administrative support to leadership, including calendar management and document preparation.
• Perform general administrative and ad hoc support tasks as needed.
• Prepare and distribute specific daily, weekly, and monthly sales reports using internal software platforms.
• Support data cleanup and maintenance initiatives to improve reporting accuracy and operational efficiency.
• Process and track checks and related payments.
• Aid in supplier accounts receivable (A/R) tracking and follow-ups.
• Absorb invoice tracking, credit memo processing, tasting credits, and basic reconciliations.
• Conduct daily inbound and landed cost audits to ensure accuracy and compliance.
• Provide support for internal and external events.
• Collaborate cross-functionally with marketing, sales, and brand teams to support in-market execution.
• Monitor and track event and marketing budget spend.
• Work closely with marketing, sales, and brand management to ensure teams have necessary tools and resources.
• Support interdepartmental initiatives and communication.

Requirements

• 1-2 years of experience in a similar role.
• Experienced MS Office user with strong Excel skills.
• High attention to detail.
• Excellent oral and written communication skills.
• Ability to stay on task and stay organized while working on multiple deadlines.

Benefits

• We offer a Comprehensive Benefits Plan that includes the following:
• Medical & Dental Insurance
• Vision Coverage
• Paid-Time-Off Program
• Fidelity Investments 401k
• Disability, Life, Accident & Illness Insurance Packages
• Discounted Fitness Memberships
• Free & Discounted Work/Life Resources
• Career Advancement Opportunities