Office Coordinator

Responsibilities

• Provide primary switchboard coverage as a daily backup to the receptionist.
• Cook up schedules with the receptionist to ensure the front desk is always covered.
• Schedule and prepare conference rooms for meetings.
• Manage all incoming and outgoing mail, courier services, and delivery procedures.
• Work with vendors on office equipment maintenance and repairs.
• Maintain an organizational system for all office supply inventory and cleanliness in supply rooms, break rooms, print rooms, conference rooms, etc.
• Aid other office locations (Austin, Houston, San Antonio) with inventory needs.
• Review, code, and track all office-related invoices.
• Submit expense reimbursements for team members as needed.
• Aid in property management tasks related to tenant insurance and/or ad hoc projects.

Qualifications

• Ability to lift up to 50 pounds.
• Experience working with Microsoft Office.
• Proactive mindset with the ability to anticipate and identify needs across the organization.
• Professional and friendly presentation that strives to provide the best experience for everyone who walks through our doors.
• Exceptional organizational skills.
• Willingness to adapt and take on additional responsibilities as needed.

Benefits

• Competitive compensation.
• Company holidays and generous PTO.
• Employer paid life insurance and long-term disability coverage.
• Medical, vision, and dental insurance.
• Health Savings (HSA) and Flexible Spending Accounts (FSA).
• Employee Assistance Program (EAP).
• 401k match.
• Tuition reimbursement.
• Referral bonus program.
• Learning and development classes.
• Summer Fridays.
• Monthly social events.
• Free on-site secured parking.
• Free on-site gym.