Office Coordinator

Summary of Primary Duties and Responsibilities

• Front Desk Management: Answering and directing phone calls promptly, professionally, and to the appropriate department.
• Greeting visitors and maintaining a welcoming front desk environment.
• Singing for packages and ensuring timely distribution.
• Sorting incoming mail, shipping outgoing mail.
• Scheduling meetings across various departments and coordinating calendars.
• Aiding in marketing-related tasks.
• Ensuring guests are logged.
• Office Management: Coordinating with the building management office for repairs.
• Parking: Managing employee parking and working with lessors to coordinate.
• Supplies: Ensuring supply room is organized and well-stocked.
• Kitchen/Snacks: Ensuring the kitchen is kept tidy, snacks are ordered when needed and well-stocked.
• Acting as the company notary (training and certification costs covered by the company).
• Administrative Tasks: Providing administrative support to our Managing Partner and Chief Operating Officer.
• Performing data entry, reviewing data for errors, and compiling information into reports, charts, or graphs.
• Aiding in scheduling meetings and managing the calendar.
• Supporting special projects and other assignments as directed.

Education and Experience

• Proven experience in a receptionist or administrative/executive assistant role, ideally in a fast-paced, professional environment.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, and PowerPoint).
• Professional demeanor and ability to handle confidential information with discretion.
• Notary certification (or willingness to obtain certification; company will cover costs).
• Bachelor's degree preferred but not required.

Compensation

• This position is non-exempt full time, with Salary Range: $28-$32/hr plus discretionary bonus potential.

Benefits

• Anual discretionary bonus program.
• Medical, dental and vision insurance.
• 401K with Safe Harbor contribution.
• Two weeks (ten days) paid time away excluding sick time.
• Five sick days.
• Ten paid holidays.
• One floating holiday.