Office Coordinator

About the role

The Office Coordinator supports 13 departments across three Medical Center facilities, coordinating administrative functions, managing physician schedules, and prioritizing competing tasks.

Responsibilities

• Provides administrative and clerical support to department or service line.
• Coordinates scheduling and manages physician appointments.
• Supports the implementation of patient care decisions and advanced medical technologies.
• Manages travel between Manassas, Haymarket, and Culpeper Hospitals weekly.

Qualifications

• High School Diploma or GED required.
• Minimum of 2 years of successful experience in interacting with the public required.
• 1 year of experience in a healthcare environment preferred.
• Ability to carry out instructions (verbal and written).
• Ability to adjust/operate office equipment.
• Ability to communicate in a professional setting, in person, and on the telephone.
• Ability to interpret feedback from patients in all age groups.
• Basic computer knowledge including basic computer programs and word processing.
• General keyboarding skills.
• Understanding of medical terminology, reading and writing.
• Personable and able to interact with therapists and staff.
• Self-motivated.
• General inherent organizational skills.

Additional Skills/Requirements

• Pleasant demeanor and specific attention to detail.
• Ability to calmly interact with a variety of people.
• Ability to manage multiple tasks at once.
• Ability to tolerate long periods of sitting.
• Reads and writes medical records and computer information.

Competencies

• Communications: Communicates effectively with all levels of hospital staff and visitors.
• Financial Management: Works with staff and vendors to collect and submit invoices.
• Supplies Management: Works with suppliers and vendors to ensure the department has the required supplies on hand.
• Timekeeping: Oversees departmental timekeeping duties, including researching discrepancies and correcting as appropriate.
• Security Liaison: Coordinates employee access to organizational facilities and resources.

Physical Demands

The job requires constant standing, frequently walking, and bending/stooping. Proficient communicative, auditory, and visual skills are required. Attention to detail and ability to write legibly are essential. The incumbent may be asked to lift/push/pull up to 100 lbs. for tasks involving safe handling equipment.

Other

• May require the use of safety equipment, such as HEPA mask, for infection prevention.
• No on-call responsibilities.
• Able to travel between campus buildings, remote facilities, and out of town as needed.

Pay

The base compensation range for this role is $16.19 - $26.81 hourly. Individual compensation will be determined by the selected candidate's qualifications, previous work experience, and/or education. Please note that the pay range does not include any applicable incentive compensation programs such as shift differentials, clinical ladders, and other incentives that may be available for those in eligible positions.