Office Coordinator

Responsibilities

• Tracks and processes accounts payable invoices.
• Oversaw the supervision of the payroll process, ensuring employees are paid timely and accurately.
• Collects and reviews employee punch correction forms and/or manual timesheets.
• Submits approved documents to the Resource Center weekly.
• Distributes Workforce Timekeeper Employee Time Detail and other Payroll reports received from the Resource Center to supervisors for review.
• Processes accounts payable invoices including invoice coding to General Ledger Account and locations in Oracle, run and review weekly report, submit invoices that are routed to the Resource Center for payment.
• Collects and reviews employee mileage forms. Submits approved documents to the Resource Center weekly.
• Aids in processing of client funds requests as required.
• Performs general office duties including preparing office correspondence and memos as needed, ordering and maintaining office supplies, and coordinating office and office equipment maintenance as needed.
• Maintains purchase cards and distributes as needed. Obtains weekly spend down and receipts for cardholders/users. Reconciles receipts to US Bank statements, obtains Executive Director approval and retains for audit. Reallocates Purchase card expenses as required.
• Prepares and submits Source forms for new locations, relation, lease renewals, and other property updates.
• Ensures business documents are retained as per policy.
• Performs other duties as assigned.

Qualifications

• Two years of related office management or bookkeeping experience.
• Ability to communicate (verbally and written) with all levels of personnel, internal and external to the company.
• Experience in managing systems, processes, and people.
• Capable of working independently as well as part of a team.
• Capable of working responsibly with highly confidential information.

About the Role

Supports the business from multiple locations and via various functions across the nation.

Requirements

• Must have completed at least two years of relevant college coursework or prior Accounts Receivable or Accounts Payable experience, or equivalent combination of education and experience.
• Must meet all agency requirements for pre-employment as required by Company and/or State regulations.

Skills

• Strong in administration skills.

Benefits

N/A

Pay

N/A

Schedule

N/A