Office Coordinator

About the Role

Soleo Health is seeking an Office Coordinator to work onsite Monday-Friday 8:30am-5pm at our Frisco, TX office. The Office Coordinator is responsible for ensuring the Corporate Office operates smoothly and efficiently on a day-to-day basis, including handling receptionist responsibilities. Reporting directly to the Executive Assistant Operations, the Office Coordinator will field incoming requests for the corporate office staff and will also provide a wide range of administrative support to the corporate staff. This role requires a proactive and adaptable professional who is comfortable managing multiple responsibilities in a dynamic environment. The Office Coordinator must be well-organized, detail-oriented, and capable of handling a variety of administrative and office support tasks independently. Success in this role depends on the ability to prioritize effectively, communicate clearly, and support a diverse corporate team with professionalism and flexibility.

Responsibilities

• Answers and screens telephone calls, visitors, letters, and provides general support.
• Point person for maintenance, mailing, shipping, supplies, and equipment.
• Monitor and maintain office supplies inventory.
• Ensure all department filing systems, including both hard and soft types of files, are maintained and current.
• Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time.
• Coordinates and maintains office records, office keys and garage card access keys.
• Maintains and updates office operations manual, as required.
• Meeting assistance: reserves conference room, gathers and prepares necessary agendas, materials, equipment or other logistics, including coordination of meals for staff and internal meetings.
• Provide support for facility matters/projects with project management led by others.
• Assist with or manage special projects as required, keeping manager properly informed.
• Displays a strong knowledge of desktop tools such as Microsoft Suite or Office products, and electronic mail systems.
• Prepare Excel, Word and PowerPoint documents as required.
• Possess a high level of confidentiality, honesty, and integrity in all matters.
• Regular, consistent and punctual attendance.
• Must be able to adapt to and support changing schedules and priorities.
• Performs other duties assigned.

Requirements

• Bachelor's Degree Preferred.
• Strong work tenure: experience working with C-Level Executives.
• Minimum 3 years of administrative experience, preferably in corporate office coordination.
• Proficiency in Microsoft Suite (Excel, Word, PowerPoint, Outlook) and Teams required.
• Professionalism, problem-solving, decision-making, planning and organization, time management, and office management.
• Strong communication skills, both oral and written.
• Ability to work well with others, under pressure or tight timeline.

Schedule

Standard business hours Monday-Friday, 40 hours per week 8:30am-5pm.

Benefits

• Competitive Wages
• 401(k) with a Match
• Referral Bonus
• Paid Time Off
• Annual Merit Based Increases
• No Weekends or Holidays
• Paid Parental Leave Options
• Affordable Medical, Dental, & Vision Insurance Plans
• Company Paid Disability & Basic Life Insurance
• HSA & FSA (including dependent care) Options
• Education Assistance Program