Office Coordinator

Job Summary

We are seeking a highly organized and detail-oriented Office Coordinator to oversee our office's day-to-day administrative operations. The ideal candidate will ensure the smooth functioning of office systems, manage administrative staff, and provide support to senior management.

Key Responsibilities

• Manage daily office operations and procedures, including scheduling, purchasing of direct and indirect supplies, invoice processing, cycle counting, filing systems, and supply inventory.
• Act as the point of contact between executives, employees, clients, and external partners.
• Ensure compliance with company policies, health and safety regulations, and local laws.
• Manage relationships with vendors, service providers, and landlord.
• Develop and implement office policies by setting up procedures and standards to guide the operation of the office.
• Handle sensitive information with confidentiality.
• Handle other duties as required by Manager.

Qualifications

• Proven experience as an Office Coordinator/Mgr, Front Office Manager, or Administrative Assistant.
• Proficiency with P2P system use (Coupa, Medius, BuySmart).
• Proficiency in MS Office (Word, Excel, Outlook) and familiarity with office management tools (e.g., ERP/SAP, CRM systems).
• Strong organizational and planning skills in a fast-paced environment.
• A creative mind with an ability to suggest improvements.
• Excellent verbal and written communication skills.
• High school diploma or equivalent; additional qualifications in office administration or related field preferred.
• Bachelor’s degree is a plus.

About Propelis

Propelis is a portfolio of global marketing services and technology companies with a combined legacy of 150+ years, 2,000+ clients, 9,000 employees, and operations across 30 countries. Propelis provides the scale and support of a global organization while preserving the unique culture and identity of each company in its portfolio.

For more information visit: www.Propelis.com

EEO Statement

We are proud to be an equal opportunity workplace. All employment is decided on the basis of qualifications, merit, and business need. We offer equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability or any other characteristic protected by federal, state or local law. Equal Opportunity Employer Minorities/Women/Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Compensation and Benefits

The U.S. pay range for this position is $37,380 USD - $47,380 USD annually. Ultimately, in determining pay, we will consider the successful candidate’s location, experience, and other job-related factors.

• Group benefits currently include a selection of health care plans with prescription drug coverage, dental plan, vision plan, basic and supplemental life insurance, a flexible spending account for medical and dependent care expenses or a health savings account based on plan selection, short/long term disability and 401(k) Savings Plan.

Working Conditions

Office-based role, Monday to Friday. Occasional overtime may be required to meet deadlines or attend events.