Office Coordinator

About the role

DPR Construction is seeking a receptionist/office administrator with at least 5 years of administrative experience.

Responsibilities

• Greeting visitors and guests – direct to appropriate person/meeting room.
• Phones – answering calls and transfer/forward as needed; use VM/EM/cell/ speed dial list.
• Mails – open, date stamp, sort, and distribute. If time critical, email recipient.
• Receive incoming packages (UPS, Fed Ex, GSO, Barker Blue, Costco and Couriers ) and notify recipients.
• Prepare outgoing packages as needed including inter-office mail. Request delivery verification from shipping vendor and maintain shipping log.
• Code Fed Ex and GSO account summary for region.
• Aid marketing with shipping of holiday cards and gifts.
• E-faxes – direct to appropriate person.
• Assist with conference room reservations.
• Aid with conference room set-up for meetings and events. Direct catering vendors to appropriate room for set-up.
• Aid with daily lunch orders as needed.
• Provide administrative support as needed.
• Clean espresso machine once daily.
• Liaison with facilities manager and janitorial service; promptly reporting any maintenance issues.
• Support the ordering and service for new mobile phones, and terminate and collect devices.

Qualifications

• Excellent listening skills and strong communication skills.
• Ability to identify and resolve issues.
• Professionalism and pleasant demeanor.
• Proficient computer skills.
• 5+ years of administrative work.
• A strong work ethic and a "can-do" attitude about DPR.

Pay

This position is salaried.

Schedule

Position hours are 8:00 am to 5:00 pm, with an hour lunch break from 12:00 to 1:00. Work days are Monday through Friday.