Office Coordinator

SHOP Companies · Dallas, TX · 1 wk ago

AdministrativeInternship

Tend to all reception desk duties, by greeting and assisting onsite guests and answering inbound telephone calls.
Professional and friendly first point of contact for visitors, vendors, and the entire team.
Maintain conference room meeting schedule, including morning set-up of each conference room.
Daily receive and distribute mail and packages.
Keep the kitchen, coffee bar, and snack stations fully stocked.
Cook up and serve breakfast for company-wide meetings once a week.
Weekly ordering and stocking of office supplies & office snacks within monthly budget.
Affirmatively assist in planning monthly luncheons for the entire office.
Help to maintain a clean, organized, and inviting workspace.
Perform all other office tasks as necessary.
Prepare, organize, and assemble all client tour books.
Affirmatively assist with placing order for aerials/maps.
Prepare & organize presentations and/or meeting materials & pitches.
Pull demographic information from database and organize into presentation form.
Cook up and serve lunch for company-sponsored events as needed.
Carefully coordinate and book all work-related travel & prepare reimbursement requests.
Design all property leasing flyers.
Update and manage all property site plans.
Design and order leasing signs for team.
Update and add properties & tenants on SHOP website.
Affirmatively assist with creating and editing aerials when necessary.

Team oriented approach
Excellent written and verbal communication skills
Strong attention to detail and ability to prioritize
Strong organizational skills
Adobe Creative Cloud (Photoshop, InDesign, Illustrator) a plus
Ability to frequently operate computer and office equipment, and remain stationary or move around for long periods
Handle paperwork, and/or push/pull boxes as necessary
May occasionally carry files, reach, kneel, bend crouch/squat, and/or twist

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