Office Coordinator

About the role

As our Office Coordinator, you will play a key role in the daily administrative and operational success of a busy urgent care facility. You’ll help create an efficient, welcoming experience for patients while supporting providers, clinical staff, and office operations. This position requires strong organization, professionalism, and the ability to manage multiple priorities in a fast-moving healthcare environment.

What You’ll Do

• Coordinate front desk operations, patient scheduling, registration, intake, and check-in/check-out processes
• Manage patient records and confidential medical documentation, ensuring accuracy and compliance with HIPAA and organizational policies
• Serve as the first point of contact for patients, staff, and external partners, responding to questions with professionalism, empathy, and efficiency
• Support administrative and billing functions, including collecting payments, verifying insurance information, preparing patient statements, and processing service documentation
• Assist providers and clinical staff with schedule coordination, patient flow, daily census tracking, and preparation for clinic operations
• Partner with the Office Manager and clinical leadership to address facility needs, office supply inventory, safety protocols, and operational issues
• Help maintain an organized, patient-centered environment and provide additional administrative support as needed to meet the changing demands of the clinic

Requirements

• 2+ years of administrative or office coordination experience, preferably in a healthcare, medical office, or urgent care setting
• Strong communication and interpersonal skills with a patient-focused, professional, and compassionate approach
• Ability to multitask, prioritize effectively, and remain calm in a fast-paced clinical environment
• Excellent organizational skills and high attention to detail
• Discretion and professionalism when handling confidential patient and business information
• Proficiency with Microsoft Office Suite; experience with electronic health records (EHR/EMR) systems preferred
• Knowledge of HIPAA regulations and medical office procedures preferred
• Associate’s or Bachelor’s degree preferred, but not required

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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Pay

$50,000 - $52,000 USD / Yearly

Schedule

Ongoing / Full-Time

Location

San Ramon, CA

- 2026-07-08T00:00:00Z