Office Coordinator

About the role

We are looking for a highly organized Office Coordinator to support daily administrative and light accounting duties. This contract to permanent opportunity is ideal for someone who enjoys keeping an office running smoothly, welcoming visitors, and ensuring essential supplies and processes stay on track. The person in this role will contribute to a well-organized and efficient workplace by balancing front-desk responsibilities with office support and accounts payable tasks and will be doing light accounting work in this role.

Responsibilities

• Coordinate day-to-day office activities to maintain an efficient and well-organized work environment.
• Welcome guests, answer incoming calls, and serve as the first point of contact for general office inquiries.
• Monitor inventory levels for workplace materials and arrange timely purchasing of needed supplies.
• Keep supply storage areas organized and ensure teams have consistent access to essential office items.
• Support accounts payable activities by reviewing invoices, preparing documentation, and assisting with payment processing.
• Perform a variety of administrative tasks such as scheduling, filing, data entry, and document coordination.
• Help maintain a positive office experience by addressing routine operational needs as they arise.

Requirements

• Prior experience in office administration, office coordination, or a similar business support role. Light accounting duties.
• Ability to manage reception duties while handling multiple administrative priorities throughout the day. Must have excel experience.
• Working knowledge of office supply tracking, purchasing, and inventory upkeep.
• Familiarity with accounts payable processes, including invoice handling and related recordkeeping.
• Strong organizational skills with close attention to detail and follow-through.
• Clear verbal and written communication skills and a detail-focused customer-service approach.
• Proficiency with standard office software and general administrative systems.

Additional information

Must be open to drug and background screening to be considered for role.