Office Coordinator

About the role

Quanta Infrastructure Solutions Group, LLC (QISG), a Quanta Services, Inc. company (NYSE: PWR), is seeking an Office Coordinator to support daily operations and collaborate across departments.

Responsibilities

• Answers and transfers incoming phone calls, screening when necessary
• Welcome and direct visitors and clients
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
• Responds to and resolves administrative inquiries and questions
• Covers travel, meetings, interviews, onboarding, and appointments for managers or supervisors
• Maintains office supplies inventory; anticipates supplies needs; places and expedites supply orders and verifies receipts
• Maintains common areas, meeting rooms, and offices before meetings; ensures workspaces are clean and orderly during onboarding, offboarding, and office moves
• Serves as the designated fire warden, ensuring the office meets all safety protocols and fire codes
• Manages visitor badge tracking and maintains an accurate log of office visitors, verifying credentials and assisting with visitor orientations on safety
• Processes badge requests (new and replacement)
• Affords support in planning and executing Company meetings and employee engagement events, including office celebrations and team-building activities
• Organizes setup and take down of holiday decor in alignment with office guidelines
• Adheres to internal standards, policies, and procedures
• Performs special projects and completes other duties as assigned or requested

Requirements

• High school diploma, or equivalent
• 3+ years’ experience in an administrative support role

Skills

• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Proficient in Microsoft Office Suite
• Excellent organizational skills and attention to detail
• Basic understanding of clerical procedures and systems, such as recordkeeping and filing

Benefits

• Competitive Compensation
• Comprehensive Health Coverage - Multiple Medical, dental & vision plans with 100% preventive care
• 24/7 telehealth (Teladoc)
• Employee Assistance Program (EAP)
• Company-funded HSA and pre-tax savings options
• 401(k) Retirement Plan
• No-cost Short- and Long-term Disability
• Employer-paid basic Life & AD&D Insurance
• Paid Time off (PTO) and 10 Paid Holidays
• Paid Parental leave
• Education Reimbursement and Professional Development
• Employee discount program and optional insurance offerings:
• Identity Theft Protection
• Accident Insurance
• Voluntary Life (spouse and child)
• Critical Illness
• Hospital Indemnity
• Pet Insurance

Equal Opportunity Employer

We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.