Office Coordinator

About the role

The Office Coordinator is the central point of contact for keeping the office running smoothly. This role supports day-to-day operations, creates a welcoming and professional environment for employees and visitors, and partners with multiple teams to ensure the office remains organized, efficient, and well supported.

Facility Maintenance Reporting

• Beverage Stocking
• Cover Front Desk duties as needed
• Coordinate office maintenance, vendors & service providers
• Track facilities service requests
• Ensure all requests are completed within established timelines and quality standards

Event/Meeting Planning & Coordination

• Ensure Common Areas are clean, organized and stocked

Storage Management

• Support Onboarding/offboarding logistics (badges, supplies, workplace set-up)
• Support office moves, seating changes and space planning

Qualifications

• 1-3 years experience in office administration, coordination or similar role
• Strong organizational and time-management skills
• Excellent verbal and written communication skills
• Proficiency with Microsoft Office
• Team player and willing to help when needed

Education Requirements

• High School Diploma or equivalent

Preferred Qualifications

• Experience coordinating vendors or facilities
• Comfort working with multiple priorities
• Expense Report Experience

Physical Requirements

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.