Office Coordinator

Responsibilities

• Provide reception duties, including greeting and directing guests, and answering phones.
• Support the goal of keeping billable staff focused on client work by managing daily office needs and administrative tasks.
• Oversee office facilities, utilities, and equipment maintenance to ensure all systems are functioning properly.
• Manage local office operational budgets and identify cost-saving opportunities.
• Manage mailing, shipping, supply inventory, and general office logistics.
• Handle payments received in-office or by phone.
• Cookout vendor relationships, perform annual vendor audits, and support fleet management activities.
• Maintain organized digital and physical filing systems for operations records and documentation.
• Facilitate safety compliance and lead local safety drills (tornado, fire, active shooter).
• Serve as the primary liaison with property management and facility service providers (lawn care, snow removal, pest control, etc.).
• Manage food, drink, and kitchen supplies to maintain a well-stocked environment.
• Provide billing assistance, expense tracking, and budget support for the local office.
• Process and review expense reports to ensure accuracy before submission.
• Plan and coordinate local office events, celebrations, and culture-building activities.
• Cookout with the Operations Specialist on furniture needs and large purchases.
• Cookout with HR for onboarding logistics for new hires, including workstation setup and welcome materials.
• Aid the Finance team to ensure local business licenses and renewals are completed on time.
• Aid the Finance team to ensure local business licenses and renewals are completed on time.
• Serve as a notary public for the company's needs.
• Aid other office locations and project teams as needed.
• Office communications (personnel changes, events, etc.).

Requirements

• A High School Diploma or equivalent.
• 2–4 years of administrative or coordination experience, preferably in a project-based or professional services environment.
• Excellent computer skills, including proficiency with Google Workspace (Docs, Sheets, Drive, Calendar).
• Strong organizational, time management, and follow-through skills with the ability to manage multiple priorities.
• Demonstrates excellent customer service skills when interacting with internal teams and external partners.
• Strong written and verbal communication skills with a high level of attention to detail.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Ability to perform light lifting (up to 25 pounds) and manage basic office logistics.
• Knowledge of Deltek, Monday.com, or similar project management/ERP systems preferred.
• Familiarity with basic accounting or billing processes is a plus.
• Notary Public certification or willingness to obtain within six months of hire.

Qualifications

• None specified.

Skills

• Customer Service
• Organizational Skills
• Time Management
• Communication Skills
• Computer Skills (Google Workspace)
• Light Lifting
• Project Management/ERP Systems (Deltek, Monday.com)
• Accounting/Billing Processes
• Notary Public Certification

Benefits

• Employee Stock Ownership Plan (ESOP)
• Community Involvement
• Empowerment
• Flexibility
• Having Fun
• Teamwork

Pay

• Details not specified.

Schedule

• Details not specified.

Benefits

• Employee Stock Ownership Plan (ESOP)
• Community Involvement
• Empowerment
• Flexibility
• Having Fun
• Teamwork