Office Coordinator

About the role

The Office Coordinator plays a vital role in creating an organized, welcoming, and highly professional workplace that enables employees, customers, and business partners to thrive. Serving as the operational hub of our Arlington headquarters, this position is responsible for coordinating office operations, supporting employee experience initiatives, managing facilities and vendor relationships, and providing administrative support that keeps the business running efficiently.

Responsibilities

• Welcome visitors, customers, candidates, and new employees with professionalism and warmth.
• Coordinate onboarding logistics, office tours, workstation readiness, and welcome materials.
• Support employee engagement initiatives, celebrations, recognition events, and company meetings.
• Assist with company-wide communications and special events.
• Help foster an organized, collaborative, and positive workplace environment.
• Coordinate office operations including conference rooms, common areas, kitchens, and shared workspaces.
• Ensure conference rooms, common areas, kitchens, and shared workspaces remain organized, stocked, and presentation-ready.
• Manage office supplies, equipment, furniture, and inventory.
• Serve as the primary liaison with building management regarding maintenance requests, security, parking, badges, and facility needs.
• Cook up office moves, workstation assignments, and seating arrangements.
• Maintain office procedures and operational documentation.
• Provide administrative support to executive leadership as needed.
• Schedule meetings and coordinate conference room logistics.
• Arrange catering and meeting materials.
• Aid in travel arrangements and itineraries.
• Prepare correspondence, reports, presentations, and meeting materials.
• Coordinate vendor and facilities coordination including relationships with office vendors and service providers.
• Process service requests and monitor completion.
• Assist with office security access and badge administration.
• Coordinate preventative maintenance and office inspections.
• Maintain emergency supplies and workplace safety resources.
• Financial & Purchasing Support including process purchase orders, invoices, and office-related expenses.
• Maintain vendor files.
• Assist with budget tracking for office expenditures.
• Clock in purchasing activities while ensuring fiscal responsibility.
• Support People & Culture initiatives and cross-functional projects.
• Clock in logistics for leadership meetings and company events.
• Aid in culture-building activities and employee engagement programs.
• Perform additional administrative responsibilities as business needs evolve.

Qualifications

• Associate's degree or equivalent experience preferred.
• Minimum five years of administrative, office coordination, or workplace operations experience.
• Exceptional organizational and time management skills.
• Outstanding interpersonal and customer service skills.
• Strong written and verbal communication abilities.
• Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).
• Able to manage multiple priorities while maintaining exceptional attention to detail.
• Able to exercise sound judgment and maintain confidentiality.

Preferred Qualifications

• Experience supporting executive leadership.
• Experience within a government contractor, technology, or professional services environment.
• Familiarity with purchasing, vendor management, and facilities coordination.