Office Coordinator

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Perform daily office opening procedures, including activating lights and basic office systems.
• Serve as the primary reception contact by answering incoming calls, greeting visitors, routing inquiries, taking messages, and resolving routine questions.
• Maintain a professional and welcoming appearance in reception, lobby, conference room, café, and other common office areas.
• Receive, sort, and distribute incoming mail, packages, and publications, including processing UPS and FedEx shipments.
• Maintain inventory and stock levels for office, café, break room, staging, and supply areas; replenish supplies as needed.
• Cook up meals and cater arrangements for meetings and larger company events throughout the year.
• Aid in employee onboarding logistics, including building access requests, parking coordination, badge pickup, and first-day preparation.
• Provide administrative and clerical support to departments as needed, including scheduling meetings, preparing correspondence, copying, filing, and serving as backup support during employee absences.
• Support ticketing operations by processing payments for event tickets, camping, and parking accommodations as needed.
• Operate ticketing systems and assist management with ticketing functions during peak periods or in the absence of the manager.
• Respond to customer inquiries related to ticket purchases, parking, camping, and event access in a professional and timely manner.

Qualifications

• High school diploma or general education degree (GED) and three years of related experience and/or training; or equivalent combination of education and experience.
• Ability to read, write, and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence and effectively present information in one-on-one and small group situations to other employees.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.