Office Coordinator

About the role

The Office Coordinator acts as the central point of contact and ensures the smooth day-to-day operations of Move Concierge’s corporate office. This role combines front desk and administrative support responsibilities to ensure a professional, efficient, and welcoming environment.

Responsibilities

• Serve as the first point of contact for employees, customers, and partners via phone, email, live chat, and in-person interactions.
• Monitor and manage the company’s general information inbox, responding or routing messages appropriately.
• Greet and assist guests, ensuring all visitors are welcomed and directed efficiently.
• Handle incoming and outgoing mail, shipping, and package distribution.
• Maintain a clean, organized, and professional front desk and lobby area.
• Support daily office operations, including inventory, supplies, and vendor coordination.
• Aid in onboarding of new employees which includes setting up workstations, organizing office tours, and coordinating office-related needs.
• Help schedule meetings, prepare agendas, and coordinate company events or team activities.
• Ensure conference rooms are fully prepared and equipped for meetings, including materials, and refreshments as needed.
• Ensure the break room and shared spaces are stocked, tidy, and ready for use.
• Support special projects and cross-functional initiatives as needed.

Qualifications

• One to three years of experience in an office administration or front desk role preferred.
• Strong communication and interpersonal skills with a professional, friendly demeanor.
• Highly organized with strong attention to detail and ability to juggle multiple priorities.
• Comfortable managing competing requests and working in a fast-paced environment.
• Proficiency with Google Workspace and general office equipment.
• Positive, proactive, and flexible “can-do” attitude.

Benefits

• Competitive salary
• Health, dental, and vision coverage - 70% employer funded
• Paid time off and holidays - up to 21 days in your first year
• 401(k) plan with 100% employer match
• Opportunities for professional development and career growth

Physical Requirements

• Employees must be able to sit or stand for extended periods and may occasionally lift packages or office supplies up to 25 lbs.