Office Coordinator

Responsibilities

• Manages the administrative support function to assist the department in meeting goals and objectives.
• Performs all secretarial duties including typing, copying, filing, messages and desktop publishing.
• All correspondence is created and responded to in a complete and timely manner.
• Mails are sorted and distributed upon receipt.
• Menu’s are created and printed 48 hours in advance.
• Files are maintained in an easy to access manner and updated regularly.
• Maintains and updates resident menu files in Geri-Menu.
• Prints meal tickets, tallies and nourishment labels.
• Processes diet change order forms as needed.
• Verifies and edits timecards or schedules to record absences, vacation in preparation for bi-weekly payroll processing.
• Maintains an excellent level of knowledge of Kronos functionality.
• Late and Absence reports/audits are conducted on a bi-weekly basis.

Requirements

• A high school diploma or equivalent required.
• 1 to 2 years experience in a clerical position requiring strong computer and customer service skills.
• Timekeeper knowledge in healthcare.
• Proficient in Microsoft Word, Excel, Outlook, PowerPoint and email skills.
• Must be familiar with general office equipment.