Office Coordinator

Essential Duties And Responsibilities

• Plan, schedule, organize, and run employee engagement events.
• Order and stock site refreshments, office supplies, and swag items.
• Responsible for receptionist duties and front-desk responsibilities.
• Aid executive staff with travel arrangements, scheduling, and expense report submissions and approvals.
• Aid in coordinating and hosting site visits and managing meeting logistics such as calendar invitations, room reservations, and catering.
• Assist with special projects as needed to support quarterly department goals.
• Serve as administrator for HR department platforms and admin processes.
• Aid staff with routine questions.
• Update and maintain company compensation data and structure.
• Organize and prepare slide deck and materials for meetings such as town halls.
• Care for recruitment, hiring, and onboarding of new employees.
• Manage candidate communications and interview scheduling.
• Update and maintain job postings for the company website and external job boards.
• Coordinate recruitment, hiring, and onboarding of new employees.
• Manage candidate communications and interview scheduling.
• Update and maintain employee records.
• Send site-wide and company-wide communications relating to site visits, employee engagement activities, etc.

Qualifications

• Bachelor’s degree or equivalent work experience
• 5+ years’ experience in office management or executive administration
• Excellent communication skills
• Demonstrated ability to maintain confidential employee and business information
• Proficiency in MS Office

Physical Demands

• Adjusting or moving objects weighing up to 25lbs

Travel Requirements

• Little to none

Location

This is an 100% site-based position located at the Gainesville, FL site with no opportunity for remote work. Core business hours are Monday-Friday, 8:00 AM - 5:00PM.