Office Coordinator

About the role

We’re seeking an Office Coordinator who thrives in a dynamic, high-performance environment and takes pride in creating a welcoming and efficient workplace. You’ll be the first point of contact in our San Francisco office, ensuring everything runs smoothly—from greeting visitors to maintaining spaces that reflect our standards of excellence.

Responsibilities

• Open and close the office daily, ensuring a ready and professional environment.
• Greet and direct guests while delivering a warm, high-touch experience.
• Maintain and prepare conference rooms including AV setup and support.
• Keep kitchen, meeting, and communal areas stocked, clean, and organized.
• Handle incoming calls, mail, deliveries, and office supply orders.
• Support the Facilities team in onboarding new hires and managing vendors.
• Assist with office improvements and address issues proactively.
• Collaborate cross-functionally to deliver a seamless office experience.

Requirements

• 1+ years of experience in office coordination, hospitality, or facilities roles within professional settings.
• Organized, responsive, and proactive with strong multitasking skills.
• Skilled communicator with a customer-first mindset.
• Comfortable working independently and maintaining confidentiality.
• Proficiency in Microsoft Office Suite; experience with systems like Zoom Rooms, Monday.com, or Salesforce is a plus.

Qualifications

• High school diploma or equivalent.
• Experience with office equipment and software.
• Excellent communication and interpersonal skills.
• Ability to prioritize tasks and manage multiple projects simultaneously.

Skills

• Customer service skills.
• Office management skills.
• Event planning and coordination.
• Basic computer skills.

Benefits

• Comprehensive Medical, Dental, and Vision Insurance.
• Life and disability insurance plus wellness, fertility, and mental health benefits.
• 401(k) with matching contributions.
• Commuter benefits and wellness stipends.
• Tuition reimbursement and ongoing professional development support.
• Smart-casual dress code and a vibrant, collaborative workplace.

Pay

A reasonable estimate of the current pay range is $33.65 to $40.86 an hour, overtime eligible; $70,000 - $85,000 annualized, based on a standard 40-hour workweek for 52 weeks.

Schedule

Applicants are expected to work onsite in our San Francisco office in accordance with our hybrid working policy.

Contact

For more information about this position, please visit our website or contact us directly.