Office Coordinator

About the role

We’re looking for an Office Coordinator who can keep our office running smoothly and make sure the little things never get in the way of the big things. You’ll be the go-to person for day-to-day operations: stocking supplies, managing resource calendars, handling maintenance requests, and making sure our spaces are ready for the team to do their best work. As Office Coordinator, you’ll be the first face people meet at fab2. Your welcoming, professional, and warm presence will set the tone for the entire team.

What you’ll do

• Keep office operations moving: manage the front desk, own calendars, support visitors and coordinate vendor requests.
• Ensure the office is stocked: including grocery orders, Monday breakfasts, weekly lunch coordination, and supply restocking.
• You'll oversee our dayporter and janitorial staff, setting cleaning schedules and resolving issues quickly.
• Set up and maintain the office environment — managing furniture, desks, AV equipment, and security systems.
• When we open or refresh a space, you're the one making it happen.
• Mailing and logistics: handling Amazon returns, scheduling Uber couriers, and related tasks.
• Plan and execute company events end-to-end, owning logistics, vendors, and follow-through.
• Be the face of the office — greeting guests and candidates, ensuring every visit feels seamless from room setup to catering to last-minute logistics.

What makes you a great fit

• Detail-oriented with a knack for staying organized.
• Proactive and resourceful—you spot what needs doing and make it happen.
• Comfortable juggling multiple tasks without losing track.

Required Experience

• Event support experience (team off-sites, exec meetings, small gatherings).
• Vendor management or negotiation experience.
• Strong written communication skills for clear, professional correspondence.
• Experience as an office coordinator, office manager, or similar role
• Hands-on experience setting up and managing office infrastructure — AV, hardware, security systems, and contractor coordination.
• Comfortable managing facilities vendors

Nice to have

• Passion for nanotechnology or interest in deep tech.
• Experience working at a startup or fast-scaling company.
• Familiarity with tools like Slack, Google Workspace, and Notion.
• Eye for workspace design and making environments feel welcoming.

Compensation

The annual salary range for this role is $67,000 - $82,000. Compensation is determined based on your qualifications and experience. Our total compensation package also includes generous equity in fab2.

Benefits

• Medical, Dental, and Vision insurance
• Generous Paid Time Off inclusive of Holidays and Sick Time
• Visa Sponsorship
• Life and Disability Insurance
• Paid Parental Leave
• 401(k) retirement plan
• Weekly Learning & Development opportunities
• Commuter Benefits including Parking and Late Night Uber rides from the office
• Lunches daily, Dinners 3x per week, Stocked Office Kitchen with Snacks and Spindrifts

Equal Opportunity Employer

We are an equal-opportunity employer and do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, veteran status, disability or other legally protected statuses.

Export Control Analysis

This position involves access to technology that is subject to U.S. export controls. Any job offer made will be contingent upon the applicant’s capacity to serve in compliance with U.S. export controls.