Office Coordinator

About the role

The Office Coordinator supports the administrative and logistical needs of a CommUnify regional office. Key responsibilities include managing customer service, supporting staff, and maintaining office supplies and equipment.

Responsibilities

• Manage general office functions, including customer service, administrative support for staff, and point of contact for building maintenance and vendors.
• Receive, greet, and direct visitors; respond to inquiries and provide information related to organizational services and activities.
• Support client intake by facilitating screening and referral process, the completion of paperwork, and scheduling of appointments.
• Answer and direct phone calls to appropriate personnel as required; take and relay messages as appropriate.
• Process incoming and outgoing mail.
• Support staff in preparing for events and presentations.
• Cookordinate the use of office space, including making meeting room reservations and providing A/V support.
• Compile information and maintain a variety of records and logs related to programs, services, and activities.
• Establish and maintain filing systems.
• Order, receive, and maintain inventory of office supplies.
• Maintain employee directory for facility and responsible for issuance of alarm codes and keys.

Requirements

• Education and/or Experience: High school diploma or equivalent and three (3) years administrative experience.
• Computer Skills: Knowledge of internet, spreadsheet and word processing software, with the ability to understand the use of specialized database applications.
• Certificates, Licenses, Registrations: Current valid California Driver’s License with ability to qualify for coverage under Agency insurance plan. Travel may be required within the County.
• Other Skills and Abilities: Ability to speak Spanish required.

Qualifications

This position requires a current valid California Driver’s License with the ability to qualify for coverage under Agency insurance plan. Travel may be required within the County.

Skills

• Knowledge of internet, spreadsheet and word processing software.
• Ability to speak Spanish.

Benefits

Our agency offers a positive work environment, excellent benefits, and a fully vested retirement plan with an up to 5% match. The benefit package includes medical, dental, vision, life insurance, including sick, vacation, and personal leave with 13 paid holidays.

Pay

The starting salary range for this position is between $21.00 - $22.00 per hour.

Schedule

The position will work Monday through Friday from 8:00a - 5:00p.

Equal Opportunity Employer

CommUnify is an equal opportunity employer.