Office Coordinator

Responsibilities

• Coordinate on-site and off-site meetings for department
• Screen and prioritize all correspondence as well as draft responses
• Coordinate the use of shared conference rooms and other resources
• Manage incoming & outgoing mail & carrier shipments, office supplies and equipment
• Manage entering/exiting process for New Hires, Transfers, Terminations
• Aid HR, Training Managers with in-house training
• Assist the team with questions and plans ahead to troubleshoot issues
• Create an efficient process to disassemble and collect equipment from Terminated/or Transfer employees after HR notification
• Create product sheets, price sheets, wall charts and data; Support remote organization on as-needed basis
• Provide ongoing administrative support for the designated team including travel planning, HR assistance, system troubleshooting, and miscellaneous needs
• Support of the day to day operations

Qualifications

• Bachelor’s Degree
• 5+ years of applicable experience in an administrative or coordination role
• Demonstrated proficiency in Microsoft Office and Google Suite (i.e, Sheets, Slides, Docs)

Preferred Qualifications

• Exceptional organization skills and strong attention to detail
• Ability to communicate effectively with all levels within the organization
• Proven ability to manage competing priorities and time-sensitive tasks effectively
• Flexible to jump to another project at a moment’s notice – recognizes the need for urgency – flexibility/agility
• Presents a positive, professional, self-confident image and maintains professional work ethics, i.e. confidentiality