Office Coordinator

Requisition ID: 264914 | Location: Erlanger | Pay: $22.00/hour

About the Role

The Full Time Office Coordinator provides reception and clerical support for a distribution center or business office to maintain efficient communications between public callers, vendors, employees, and candidates seeking employment. This position coordinates field office operations to ensure organizational effectiveness and efficiency. The Office Coordinator supports various functions including Human Resources, Finance, Security, and Procurement.

Responsibilities

• Coordinates pre-employment physical testing (where applicable) and processes pre-employment background checks and drug screens.
• Creates new ID badges and sets up access to the building, logging information into the facility security system.
• Coordinates with other administrative staff in scheduling ID badge pictures.
• Ensures completion of hiring-related documentation, assisting teammates with new hire documentation and related system entries.
• Inspires the teammate onboarding experience, including benefits and company services introduction.
• Provides teammate services such as work and time off scheduling, management of the timekeeping system, ensuring facility and badge access, and resolving issues.
• Serves as a liaison for employee (and spouse) questions, often addressing a broad spectrum of employee relations issues.
• Verifies and completes weekly payroll, submits variable compensation requests, and researches pay-related matters.
• Facilitates teammate master data changes to ensure accurate information and appropriate pay.
• Procures location supplies, including office, janitorial, point of sale materials, customer promotions, first aid replenishment, break room, and work-related equipment/handling supplies.
• Codes and submits invoices for payment.
• Procures temporary labor as required.
• Coordinates meetings and events for internal and external groups (scheduling, catering, room setup, etc.).
• Facilitates and/or schedules facility or system repair requests as required.
• Maintains the site security system, ensuring badge access and related security equipment (cameras, fire alarms, sprinklers) are operational and documentation is current.
• Maintains a security access log, including alarm codes, key issuance, safe access, and specific access privileges.
• Researches and provides analysis on P/L queries, financial variances, and status of invoice payments.
• Maintains OSHA and other safety-related documentation and logs.
• Ensures teammates are set up in the company E-learning management solutions and maintains compliance documentation (Department of Transportation, Safe Quality Food, MSDS, etc.).
• Provides administrative support to location safety committees and follows up on accident-related tasks.
• Facilitates location Transitional Return to Work assignments and related requirements, serving as the primary liaison with the Corporate Risk Management Team and TPA.
• Performs general administrative duties such as mailing/shipping materials, facilitating teammate drink orders, maintaining legal postings, and creating/publishing employee communications.
• Provides technical support for company equipment and coordinates with the IT team for advanced needs.
• Handles all incoming calls to the switchboard, greets and directs visitors and guests, and ensures proper destination is reached.
• Maintains records, verifies accuracy, and generates miscellaneous reports.
• Supports the Company Stewardship Programs and Events, including communications, meetings, community outreach, and product donations.
• Provides training and backup coverage for other administrative staff as required.

Requirements

• High school diploma or GED.
• Working knowledge of Microsoft Office productivity tools.
• Prior experience in customer service or an administrative, clerical, and receptionist work environment.
• Ability to handle sensitive information confidentially.

Preferred Qualifications

• 2 years of education beyond high school in college or technical school.
• 1 to 3 years of relevant work experience.

Skills

• Customer service and administrative support.
• Coordination of office operations and security systems.
• Payroll and financial documentation.
• Procurement and supply management.
• Event and meeting coordination.
• Compliance and safety documentation (OSHA, DOT, SQF, MSDS).

Benefits

• 401(k) match.
• Health coverage.
• Employee stock purchase plan.
• Dedicated training and personalized mentorship.
• Career growth and professional development opportunities.

Schedule

Monday - Friday; 9:00 AM - 5:00 PM

Work Environment

Office environment.