Office Coordinator

Duties & Responsibilities

• Captures new ID badges and sets up access to building.
• Schedules ID badge pictures and coordinates with other administrative staff.
• Aids in the completion of hiring-related documentation and assists with new hire paperwork.
• Supports the onboarding process by introducing teammates to benefits and company services.
• Manages work and time off scheduling, timekeeping system, and facility and badge access.
• Serves as a liaison for resolving employee relations issues and providing information.
• Verifies and completes weekly payroll, processes variable compensation requests, and investigates pay-related matters.
• Orders and procures location supplies, codes and submits invoices for payment, and coordinates temporary labor.
• Facilitates meetings and events, coordinates meeting details, and handles catering.
• Coordinates facility or system repair requests and maintains the security system.
• Researches and provides analysis on P/L queries, financial variances, and invoice payments.
• Maintains OSHA and safety-related documentation and logs.
• Ensures teammates are set up in the company E-learning management solution and maintains compliance documentation.
• Supports location safety committees and follows up on accident-related tasks.
• Facilitates transitional return to work assignments and related requirements.
• Handles all incoming calls, greets and directs visitors and guests, and performs multiple public, vendor, and teammate contact duties.
• Maintains records, verifies accuracy, and generates miscellaneous reports.
• Performs a variety of clerical duties to assist in supporting the facility and employees.
• Supports employee relations and internal customer services to promote positive relations throughout the facility.
• Supports Company Stewardship Programs and Events as needed, including communications, meetings, and community outreach, and product donations.
• Trains and covers for other Admins as required.

Qualifications

• High school diploma or GED.
• Preferred qualifications include 2 years of education beyond high school in college or technical school.
• Knowledge acquired through 1 to up to 3 years of work experience in customer service or a work environment performing administrative, clerical, and receptionist duties.
• Handles sensitive information in a confidential manner.