Office Coordinator

Duties & Responsibilities

• Covers pre-employment physical testing and background checks
• Creates and manages new ID badges and access to facilities
• Schedules ID badge photos and handles new hire documentation
• Supports teammate services including scheduling and managing time off
• Verifies and completes weekly payroll and handles pay-related matters
• Procures and codes location supplies and submits invoices
• Coordinates meetings and events for internal and external groups
• Facilitates facility or system repair requests and maintains security systems
• Researches and analyzes P/L queries and financial variances
• Maintains safety-related documentation and logs
• Ensures teammates are set up in company E-learning management solutions
• Supports location safety committees and accident follow-ups
• Facilitates Transitional Return to Work assignments and liaises with corporate teams
• Performs general administrative duties such as mailings, drink orders, and legal postings
• Provides technical support for company equipment and assists with IT needs
• Handles incoming calls, greets visitors, and directs contacts
• Maintains records, verifies accuracy, and generates reports

Qualifications

• High school diploma or GED
• Prior experience in customer service or administrative/clerical roles
• Confidential handling of information