Office Coordinator

Duties & Responsibilities

• Covers pre-employment physical testing and background checks
• Sets up and manages new ID badges and access to facilities
• Schedules ID badge pictures and coordinates with other administrative staff
• Aids in new hire documentation and system entries
• Supports onboarding process and introduces teammates to company benefits and services
• Schedules and resolves teammate work and time off requests
• Maintains timekeeping system and ensures facility and badge access
• Verifies and completes weekly payroll, handles variable compensation requests, and investigates pay-related matters
• Procures location supplies and codes and submits invoices for payment
• Coordinates meetings and events for internal and external groups
• Facilitates and schedules facility or system repair requests
• Maintains and updates the site security system and security access log
• Researches and analyzes P/L queries, financial variances, and invoice payments
• Maintains OSHA and safety-related documentation and logs
• Ensures teammates are set up in the company E-learning management solutions and maintains compliance documentation
• Facilitates location safety committees and follows up on accident tasks
• Supports Transitional Return to Work assignments and liaises with Corporate Risk Management Team and TPA
• Performs general administrative duties such as mail/shipping, drink orders, legal postings, and creates/publishes employee communications
• Provides technical support for company equipment and assists with advanced needs
• Handles incoming calls, greets visitors, and directs them to the appropriate destination
• Maintains records, verifies accuracy, and generates miscellaneous reports
• Assists in supporting the facility and employees with a variety of clerical duties
• Supports Company Stewardship Programs and Events as needed

Qualifications

• High school diploma or GED
• Prior experience in customer service or administrative/clerical work
• Confidential handling of sensitive information