Office Coordinator

About the role

The Office Coordinator supports the station’s day-to-day business operations in a fast-paced, deadline-driven environment. This role provides essential operational support across financial processes, local team administration, and coordination activities.

Responsibilities

• Assist with monthly close activities, reconciliations, financial reporting support, quarterly compliance reporting, and special analyses, as needed.
• Serve as Station Super User for procurement. Create and manage purchase orders for invoice tracking and payments using Oracle Fusion.
• Serve as WJZ’s liaison between vendor and Graphite for supplier onboarding and troubleshooting. Work directly with suppliers to address urgent or critical payment needs. Escalate payment delays and assist with problem resolution.
• Partner with sales team on administrative needs, including reporting and internal coordination.
• Cook up team travel arrangements, team meetings, manage conference room calendar, assist with external & internal events for and with WJZ leadership.
• Support ad hoc administrative and operational tasks that support station campaigns and initiatives.

Requirements

• 3-5 years of experience in finance, accounting, or business operations.
• Proficient in Microsoft Office Suite, with an emphasis on Excel skills including proficiency with formulas, pivot tables and working with large data.
• Experience using cloud based financial, procurement, business management systems, or AI tools is preferred.
• Proven ability to manage multiple priorities with accuracy and attention to detail.
• Possess excellent oral and written communication skills.
• Strong organizational skills with the ability to independently track tasks, follow through on deliverables, and meet reporting timelines.
• Comfortable shifting seamlessly between financial, administrative, and coordination responsibilities.
• A professional, service-oriented approach with strong communication skills and the ability to collaborate effectively with internal teams and external partners.
• Experience with Oracle, SmartView, Graphite, or similar applications is a plus.

Qualifications

• High school diploma or equivalent.
• Associate's degree in Business Administration, Accounting, Finance, or related field preferred.

Skills

• Excellent verbal and written communication skills.
• Ability to work independently and manage multiple tasks simultaneously.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Experience with cloud-based financial and procurement systems.
• Ability to handle sensitive and confidential information.
• Strong interpersonal and collaboration skills.

Benefits

• Hiring Salary Range: $65,000.00 - 72,000.00.
• Comprehensive benefits package including medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program, and PTO.
• Generous paid time off.
• Opportunities for both on-site and virtual engagement events.
• Unique opportunities to make meaningful connections and build a vibrant community, both inside and outside the workplace.

Pay

Hiring Salary Range: $65,000.00 - 72,000.00.

Schedule

Full-time position.