Office Coordinator

Responsibilities

• Tracks and processes accounts payable invoices.
• Oversaw the supervision of the payroll process, ensuring timely and accurate payments to employees.
• Collects and reviews employee punch correction forms and/or manual timesheets.
• Submits approved documents to the Resource Center for payroll discrepancies and mileage forms.
• Distributes Workforce Timekeeper Employee Time Detail and other Payroll reports to supervisors for review.
• Processes accounts payable invoices, including invoice coding to General Ledger Accounts and submitting them for payment.
• Collects and reallocates PCard receipts and submits them to the Resource Center.
• Assists with processing client funds requests as needed.
• Performs general office duties such as preparing correspondence, maintaining office supplies, and coordinating office and equipment maintenance.
• Prepares and submits Source forms for new locations, lease renewals, and property updates.
• Maintains purchase cards and distributes them as needed, reconciling receipts and reallocating expenses as required.
• Ensures business documents are retained according to policy.
• Performs other duties as assigned.

Qualifications

• Two years of related office management or bookkeeping experience.
• Ability to communicate effectively with all levels of personnel, both internally and externally.
• Experience in managing systems, processes, and people.
• Capable of working independently and as part of a team.
• Capable of handling highly confidential information responsibly.
• Meets all agency requirements for pre-employment as required by Company and/or State regulations.

About the Role

StepStone Family & Youth Services supports children in need through residential and family services, fostering safe and positive living environments. This position plays a crucial role in supporting the business's administrative needs across multiple locations and functions.