Office Coordinator

For over a century, Atlanta Life has defined the principles of stakeholder capitalism and diversity, equity, and inclusion. Founded in 1905 by Alonzo F. Herndon, a formerly enslaved man, the company began as a response to families lacking savings for burials and grew into a vehicle for protection, generational financial security, and career employment. Acquired in 2023 by Atlanta Life Holdings—a group of nationally recognized African-American entrepreneurs and executives—Atlanta Life Insurance Company continues Mr. Herndon’s mission as a benefits provider, risk-transfer partner, and community ally. Today, the company reinsures group benefits programs for corporate, government, and affinity group clients.

About the role

As an Office Coordinator, you'll help create a welcoming, organized, and efficient workplace by serving as the first point of contact for visitors while supporting day-to-day office operations. You'll partner with teams across the organization to coordinate meetings and events, maintain office resources, support onboarding activities, and provide administrative assistance that helps our Atlanta office run smoothly.

Responsibilities

• Serve as the primary point of contact for visitors, candidates, vendors, and incoming phone calls, providing a professional and welcoming experience.
• Coordinate conference rooms, meetings, catering, and office logistics.
• Support office operations by managing supplies, mail, shipping, vendor coordination, and facility-related requests.
• Assist with new hire onboarding, including workstation preparation, badges, and office orientation materials.
• Organize and support internal meetings, employee events, and community engagement activities.
• Provide administrative support to multiple departments, including invoice processing and special projects.
• Maintain clean, organized, and functional common office spaces.
• Collaborate across departments to ensure an efficient and positive workplace experience.

Requirements

• High school diploma or equivalent required.
• One or more years of experience in an administrative, office coordination, reception, or customer service role.

Skills

• Strong organizational skills with the ability to manage multiple priorities.
• Excellent verbal and written communication skills.
• Customer-focused with strong interpersonal skills and a professional demeanor.
• Ability to work independently while collaborating effectively with others.
• Strong attention to detail and problem-solving skills.
• Ability to anticipate needs, take initiative, and follow through on responsibilities.
• Comfortable interacting with employees and leaders at all levels of the organization.
• Ability to handle confidential information with discretion.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.

Physical Requirements

• Primarily office-based work requiring frequent sitting, computer use, and communication by phone and in person.
• Occasionally lift or move office supplies weighing up to 20 pounds.
• Ability to walk throughout the office and assist with meeting and event setup as needed.

Where You’ll Work

Location: Atlanta, Georgia
Work Arrangements: Mostly On-Site
Travel Requirements: Minimal to no travel expected

Benefits

• Medical, Dental & Vision coverage
• 401(k) with Company Match
• Paid time off: Vacation, Sick, Holiday, and more
• Paid Parental Leave for both Mothers and Fathers
• Hybrid/Remote Work Options
• Early Friday Closure
• Annual discretionary incentive bonus (for eligible employees)