Office Coordinator

Responsibilities

• Staff the front desk as a duty station
• Answer general incoming calls and transfer to the appropriate person
• Answer the front door which is kept locked (Akerman guests, deliveries)
• Order, set up and breakdown client meal functions as needed (breakfast, lunch, on occasion a dinner)
• Prepare labels and packaging for the various forms of shipping (FedEx, USPS certified, UPS, etc.)
• Prepare notebooks, 3-ring binders, copy projects as needed
• Order office and kitchen supplies and monitor fulfillment
• Absorb and assist with coordination of outside vendors (accept deliveries, serve as point person for furniture/equipment installations)
• Maintain the employee kitchen, three conference rooms, and reception space of the office
• Work with Akerman IT to establish Zoom/Webex/Teams Video conferencing meetings
• Maintain invoicing for vendors in Chrome River (Basic accounting)
• Print checks as necessary, on occasion make a bank deposit
• Interface with Property Management on parking, visitors, and maintenance issues
• Manage Akerman visitor badges and Kastle cards, request replacements as needed
• Pick up documents from courthouse as needed
• Absorb and assist with keeping details of the Wilmington office home page current
• Absorb and assist with new hire onboarding checklist, and departure checklist for employees
• Absorb and assist with logistics for occasional office social events
• Complete other clerical duties as assigned by Office Administrator/Office Managing Partner

Requirements

• A valid driver’s license and reliable transportation for regular local office runs: Courthouse, FedEx, Post Office, etc.

Qualifications

• Excellent customer service, attention to details, and organizational skills are essential
• The ability to work independently and multi-task in a fast-paced environment is required

Benefits

• An excellent compensation and benefits package is offered