Office Coordinator

About the role

This role is dedicated to ensuring smooth day-to-day operations and supporting the local sales team in Affinity Group’s Wisconsin office. Reporting to the Market Manager, the Office Manager plays a key role in coordinating office activities, supporting sales operations, and serving as a primary point of contact for visitors and internal teams. This position will also continue to support regional initiatives and assist with special projects as needed.

Responsibilities

• Office Operations: Keep the Wisconsin office running smoothly by greeting guests, managing room reservations, maintaining supplies, and coordinating office improvements and space needs.
• Sales Support: Assist the local sales team with technical and administrative support, sample coordination (dry/frozen), and help prepare for ideations, trainings, and customer meetings.
• Team Events & Culture: Help organize local events, Days of Giving (twice per year), and team celebrations by keeping our office culture positive and engaging.
• Calendar Management: Own and manage the local show calendar and market calendar by ensuring visibility, coordination, and alignment across teams.
• Executive Support: Act as an assistant to the Market Manager by providing help with scheduling, project coordination, and communication follow-ups.
• Cross-Team Collaboration: While this role is now dedicated to office operations, it will continue to support ongoing tasks across departments at a regional level, with marketing responsibilities adjusted accordingly.
• Regional Marketing & Client Support: Assist with regional marketing efforts and client management support as needed to ensure smooth execution and team alignment.

Requirements

• Prior experience in office management, administrative support, or hospitality
• Strong organizational and multitasking skills
• A warm, professional, and welcoming demeanor
• Comfort using Microsoft Office Suite (Excel, Outlook, Word)
• Flexibility and willingness to assist across multiple functions
• A proactive, can-do attitude and attention to detail

Qualifications

• Mid Level
• Part Time
• 30 hours per week
• Based on-site in the Wisconsin office

Skills

• Organizational Skills
• Administrative Support
• Customer Service
• Event Coordination
• Microsoft Office Suite

Benefits

• Health & Wellness: Medical, vision, and dental insurance
• Company-paid life insurance, short/long-term disability, supplemental plans
• 401(k) retirement plan
• Paid time off and company holidays

Pay

• Not specified

Schedule

• Part Time
• 30 hours per week
• Based on-site in the Wisconsin office