Office Associate (part-time) - Henley Middle School - 2026-27 School Year

General Definition Of Work

Work consists of varied duties completing and/or coordinating a wide range of administratively complex processes and tasks relating to the broad needs of a school division, by supporting a school or department. Work is performed under broad supervision with considerable latitude for independent judgment.

Essential Functions

• Responsible for completion of complex administrative and technical assignments. Significant part of job (>50%) is for tasks/processes completed entirely by the incumbent.
• Regularly responsible for complex time and attendance-related tasks. Communicates with department employees on time and attendance-related programs.
• Works independently on complex projects, which may include preparation of budgets and reports.
• Prepares a variety of documents. Formats, edits, updates and distributes as required.
• Makes preparations for meetings, including meeting minutes.
• Communicates with customers/visitors. Provides assistance as appropriate.
• Answers unit/department phones, takes messages, and provides responses. Elevates difficult questions and callers to next level.
• Monitors department accounts and completes bookkeeping tasks.
• Prepares correspondence for department and responds to general inquiries. Composes letters and memoranda independently.
• May serve as sole individual responsible for school registration, substitute teacher coordination, student attendance, or other significant program associated with school operations.
• Creates bulk mailings using databases and mail merge features.
• Maintains inventory of materials, supplies and/or equipment. May serve as first contact for office equipment maintenance.
• Frequently provides back-up to department/unit head in his/her absence.
• Frequently provides day-to-day direction for or has responsibility for supervision of administrative positions within the department/unit.

Knowledge, Skills And Abilities

• Comprehensive knowledge of standard office practices and terminology, procedures and equipment, and of business arithmetic.
• Considerable knowledge of departmental functions, school administration, organization, and policies.
• Ability to occasionally perform complex mathematical and statistical calculations.
• Ability to maintain complex clerical records and prepare reports from records.
• Comprehensive knowledge of business English and spelling.
• Ability to establish and maintain effective working relationships with employees, school officials, and the general public.

Education And Experience

Any combination of education and experience equivalent to attainment of a college certificate, associate degree or diploma or its equivalent, and a minimum of two years of increasingly responsible experience in administrative and/or clerical work.