Office Associate - Albemarle High School

General Definition Of Work

Work consists of varied duties completing and/or coordinating a wide range of administratively complex processes and tasks relating to the broad needs of a school division, by supporting a school or department. Work requires a broad knowledge of school division operations. Work is performed under broad supervision with considerable latitude for independent judgment.

Essential Functions

• Responsible for completion of complex administrative and technical assignments. Significant part of job (>50%) is for tasks/processes completed entirely by the incumbent.
• Communicates with department employees on time and attendance-related programs. Works independently on complex projects, which may include preparation of budgets and reports.
• Prepares a variety of documents. Formats, edits, updates and distributes as required.
• Maintains calendars for supervisor and schedules appointments with internal and external attendees, board members, supervisors, etc.
• Coordinates with peer administrative staff on coverage and other critical matters to the operation. Responds to difficult customer-related issues and resolves them accordingly.
• Serves as first contact for office equipment maintenance. Plays significant role in office management and oversight for unit/department. Frequently provides back-up to department/unit head in his/her absence.

Knowledge, Skills And Abilities

• Comprehensive knowledge of standard office practices and terminology, procedures and equipment, and of business arithmetic.
• Considerable knowledge of departmental functions, school administration, organization, and policies.
• Ability to occasionally perform complex mathematical and statistical calculations.
• Absorb and apply new information quickly.
• Ability to maintain complex clerical records and prepare reports from records.
• Comprehensive knowledge of business English and spelling.
• Ability to establish and maintain effective working relationships with employees, school officials, and the general public.
• Broad knowledge of numerous department-specific programs, activities.
• Intermediate to advanced proficiency in office-related, and department/school division-specific software.
• Frequently provides informal technical assistance.
• Ability to effectively use office equipment, including computer, copier, postage meter, Fax, printer, multiple-line phone, paper folder, laminator, projector, and scanner.

Education And Experience

• Any combination of education and experience equivalent to attainment of a college certificate, associate degree or diploma or its equivalent, and a minimum of two years of increasingly responsible experience in administrative and/or clerical work.
• Bookkeeping experience preferred.