OFFICE ASSISTANT - PART TIME

Applications accepted from all persons interested. This is a part-time position with various hours, subject to change.

About Us

The City of Houston’s Planning & Development Department is a key player in the mayor’s efforts to improve public safety and infrastructure, enhance the quality of life, and maintain an efficient government that works for more than 2 million residents. Much like Houston itself, we are a culturally diverse team committed to improving Houston’s built environment. Our team draws and retains passionate, curious, lifelong learners and big-picture thought leaders who make a difference every day by balancing the needs and interests of the community we serve. We strive to operate as a customer-focused, goal-oriented, and efficient organization, treating ourselves, our partners, and our customers with respect while placing continuous learning at the center of our operations.

Houston is the fourth largest and most ethnically diverse city in the U.S., offering first-class access to medical care, recreation, food, festivals, sports, museums, and the performing arts. The cost of living is more than 25% below the top 20 metro average, and with no state income tax, home ownership is very achievable.

About the Role

The Part-Time Office Assistant provides administrative and operational support to ensure smooth office functions. This role assists with routine tasks, small projects, and front desk responsibilities, contributing to an organized and efficient work environment. The ideal candidate is highly organized, detail-oriented, and proactive, with excellent communication skills and the ability to manage multiple priorities in a fast-paced environment. They are adaptable, dependable, and capable of working independently while providing exceptional administrative support during limited scheduled hours.

Responsibilities

• Assist with Document Signature Collection: Support the routing of documents by obtaining required signatures in a timely and accurate manner.
• Assist with Department Communications: Monitor, prioritize, and respond to inquiries, maintaining accuracy and professionalism.
• Support Small-Scale Projects: Assist with short-term initiatives, including administrative tasks, data entry, and project coordination as assigned.
• Deliver Front Desk Services: Provide courteous and efficient reception support, including greeting visitors, answering calls, and directing inquiries appropriately.

Desired Attributes

• Communication: Clear, professional written and verbal communication skills.
• Detail-Oriented: Strong accuracy and attention to detail in all tasks.
• Organized & Efficient: Ability to manage multiple priorities and meet deadlines.
• Problem-Solver: Resourceful and able to troubleshoot effectively.
• Adaptable: Flexible and responsive to changing priorities.
• Proactive: Self-starter with initiative and a focus on results.
• Team-Oriented: Collaborative and able to build positive working relationships.

Working Conditions

The position occasionally requires stooping or bending. Occasional very light lifting, such as three or four reams of papers or books (up to 20 pounds or an equivalent weight) may be required. There are occasional minor discomforts from exposure to less-than-optimal temperature and air conditions. The position may involve dealing with modestly unpleasant situations, such as occasional exposure to office chemicals and/or extensive use of a video display terminal.

Requirements

• Education: High school diploma or a GED.
• Certification: May be required to pass a City-administered typing test with a typing speed of 60 words per minute with no more than 6 errors.
• Experience: One year of clerical or administrative support experience.

Preferences

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position, are among the most qualified candidates, and all other factors in accordance with Executive Order 1-6.