Office Assistant III - Extra-Help Office Assistant III

Essential Functions

• Operate a personal computer and modern office equipment with repetitive hand and arm motion.
• Communicate effectively with others in person, in writing, and over the telephone.
• Analyze data, interpret directions, procedures and regulations, and develop appropriate responses.
• Create correspondence, spreadsheets, and presentation materials using various computer software programs.
• Complete multiple priority projects with conflicting deadlines and under stressful conditions.
• Maintain confidential information in accordance with legal standards and/or County regulations.

Knowledge

• Modern office practices, and department specific methods, procedures, policies and regulations.
• Programs, goals, and purpose of the assigned department.
• English grammar, vocabulary, spelling, and punctuation.
• Business letter writing.
• Computer terminology and computer keyboard arrangement.
• Common word processing, spreadsheet, and database software packages.

Ability

• Exercise sound judgment when initiating processes, actions, and alternatives within established procedures and regulations.
• Interpret and explain procedures to others.
• Provide verbal and written instruction to others.
• Exercise sound judgment when prioritizing, organizing, assigning, and monitoring workload.
• Apply the rules, regulations, policies, and procedures pertaining to initial application for the assigned department's services.
• Enter data accurately into automated system.
• Locate, identify, and correct inaccurate or incomplete information.

Experience

• Two (2) years of clerical experience equivalent to an Office Assistant II in Merced County.
• One (1) year of college or business school training may substitute for one (1) year of the required experience.

Desirable Type

Desirable Type at a corrected rate of 45 words per minute from clear copy.

Knowledge of Modern Office Practices

Knowledge of modern office practices, and department specific methods, procedures, policies and regulations.

Programs, Goals, and Purpose of the Assigned Department

Programs, goals, and purpose of the assigned department.

English Grammar, Vocabulary, Spelling, and Punctuation

English grammar, vocabulary, spelling, and punctuation.

Business Letter Writing

Business letter writing.

Lead-Work and Staff Development Techniques and Practices

Lead-work and staff development techniques and practices.

Computer Terminology and Computer Keyboard Arrangement

Computer terminology and computer keyboard arrangement.

Common Word Processing, Spreadsheet, and Database Software Packages

Common word processing, spreadsheet, and database software packages.

Ability to Exercise Sound Judgment

Ability to exercise sound judgment when initiating processes, actions, and alternatives within established procedures and regulations.

Interpret and Explain Procedures to Others

Ability to interpret and explain procedures to others.

Provide Verbal and Written Instruction to Others

Ability to provide verbal and written instruction to others.

Exercise Sound Judgment When Prioritizing, Organizing, Assigning, and Monitoring Workload

Ability to exercise sound judgment when prioritizing, organizing, assigning, and monitoring workload.

Apply Rules, Regulations, Policies, and Procedures

Ability to apply the rules, regulations, policies, and procedures pertaining to initial application for the assigned department's services.

Enter Data Accurately into Automated System

Ability to enter data accurately into automated system.

Locate, Identify, and Correct Inaccurate or Incomplete Information

Ability to locate, identify, and correct inaccurate or incomplete information.

Establish and Maintain Cooperative and Effective Work Relationships

Ability to establish and maintain cooperative and effective work relationships with others.

Deal Tactfully and Courteously with the Public, County Employees, and Other Staff

Ability to deal tactfully and courteously with the public, county employees, and other staff.

Lead and Train Subordinate Employees Effectively

Ability to lead and train subordinate employees effectively.

Follow Written and Oral Directions and Instructions

Ability to follow written and oral directions and instructions.

Why Merced County?

A message from the CEO.