Office Assistant CT STATE - MIDDLESEX CAMPUS #260601-7086CL-001

About the role

In a state agency this class is accountable for independently performing a full range of general clerical functions or for carrying out responsibility for the flow and completion of clerical work in an assigned area.

Responsibilities

• Typing a variety of materials in relation to other duties or as assigned
• Enters and retrieves data on computers, tablets, and other electronic equipment
• Sets up and maintains office procedures, filing and indexing systems and forms for own use
• Composes routine correspondence
• Compiles and generates recurrent technical, statistical or financial reports requiring judgment in the selection and presentation of data (format)
• Provides general information and referral services in response to citizen complaints or questions regarding an agency's services or authority
• Responds to inquiries from other work units or departments/agencies
• Applies agency policies and state statutes and regulations in determining case status or responding to requests for procedural assistance
• Maintains calendars of due dates and initiates recurring work or special clerical projects accordingly
• Processes a variety of documents in determining routine case status
• Exercises discretion in choosing appropriate follow through procedures within defined guidelines including assembling and reviewing incoming materials for accuracy, completeness and conformance to established guidelines and agency policy and procedures, verifying information through use of internal resources and contacts with sender and other work units and soliciting additional information as required by correspondence
• Processes purchase requisitions/purchase orders for subsequent action
• Prepares payment lists and billing invoices
• Receives shipments of materials and matches/verifies shipment or billing invoices against original purchase orders
• Maintains files, journals or account ledgers by posting credits, expenditures, interest, etc.
• Fills out payments, costs, discounts and adjustments using prescribed methods and formulas
• Receives monies in various forms such as cash, checks and money orders and prepares for deposit
• Maintains inventory and orders supplies
• Uses a variety of electronic equipment to perform job functions

Requirements

• Two (2) years of general clerical work experience
• College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one/half (1/2) year of experience to a maximum of two (2) years
• Experience working in an academic setting
• Experience working with educational technologies (e.g. banner)
• Experience working in a multi-faceted, high-volume environment
• Experience working with a diverse population
• Demonstrated strength in communicating clearly and professionally

Qualifications

• Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment

Skills

• Knowledge of office systems and procedures including proper telephone usage and filing
• Interpersonal skills
• Oral and written communication skills
• Performing arithmetical computations

Benefits

Visit our new State Employee Benefits Overview page

Pay

$50,815.00 - $66,670.00/year (Employees new to state service start at minimum of pay plan)

Schedule

Full-Time, 40 hours per week
Work Schedule: Monday - Friday
Work Shift: First Shift, 8:30am - 4:30pm

Location

Campus Dean of Students and Faculty
100 Training Hill Road, Middletown, CT 06457

Additional Information

Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.

Equal Opportunity Employer

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

Application Instructions

To Apply:
- In order to be considered for this job opening you must meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.
- The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
- In order to receive educational credits toward qualification for this job posting, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the individual listed on this job posting.
- Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
- Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
- All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period.
- For current state employees, salary calculations are not necessarily comparable from three branches of state government (i.e., Executive, Legislative, Judicial) to the other.
- Some email providers may experience delays or issues delivering messages. To avoid missing important updates such as referral questionnaires or interview scheduling links, please check your Personal Status Board regularly. For added convenience, you can also enable text (SMS) notifications. To do this, log in to your Personal Status Board and select âUpdate My Contact Information.â
- This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications.
- Read through this helpful link to prepare for your interview.
- Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
- Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
- Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
- The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class in the next twelve (12) months.

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Contact Information

To contact the recruitment team, please email Luisa Duluc at Ctstate-Recruitmentteam@ctstate.edu.