Office Assistant #260707-7086CL-001
State of Connecticut · Bridgeport, CT · 1 wk ago
Administrative$51k/yrFull-time
THE ROLE
- Independently performs a full range of general clerical functions. - Carries out responsibility for the flow and completion of clerical work in an assigned area. - Performs the full range of general clerical duties as described in the following areas:- TYPING: Types a variety of materials in relation to other duties or as assigned.
- Enters and retrieves data on computers, tablets, and other electronic equipment.
- FILING: Sets up and maintains office procedures, filing and indexing systems and forms for own use.
- CORRESPONDENCE: Composes routine correspondence.
- REPORT WRITING: Compiles and generates recurrent technical, statistical or financial reports requiring judgment in the selection and presentation of data (format).
- INTERPERSONAL: Provides general information and referral services in response to citizen complaints or questions regarding an agency's services or authority; responds to inquiries from other work units or departments/agencies; applies agency policies and state statutes and regulations in determining case status or responding to requests for procedural assistance; may lead lower level employees in carrying out assigned clerical functions.
- PROCESSING: Maintains calendars of due dates and initiates recurring work or special clerical projects accordingly; processes a variety of documents in determining routine case status; exercises discretion in choosing appropriate follow through procedures within defined guidelines including assembling and reviewing incoming materials for accuracy, completeness and conformance to established guidelines and agency policy and procedures, verifying information through use of internal resources and contacts with sender and other work units and soliciting additional information as required by correspondence; processes purchase requisitions/purchase orders for subsequent action; prepares payment lists and billing invoices; receives shipments of materials and matches/verifies shipment or billing invoices against original purchase orders; maintains files, journals or account ledgers by posting credits, expenditures, interest, etc.; figures payments, costs, discounts and adjustments using prescribed methods and formulas; receives monies in various forms such as cash, checks and money orders and prepares for deposit; maintains inventory and orders supplies; uses a variety of electronic equipment to perform job functions.