Office Assistant

What You'll Do

• Answer and direct incoming phone calls in a professional and friendly manner.
• Welcome visitors and assist them with check-in, directing them to the appropriate team members.
• Maintain office supply inventory and coordinate ordering as needed.
• File, organize, and retrieve documents and company records.
• Respond to customer inquiries and provide timely updates regarding orders, quotes, and other account information.
• Enter and maintain accurate customer data, including order information, return requests, and quote documentation.
• Prepare purchase orders, reports, correspondence, and other business documents using Microsoft Office.
• Cook up travel arrangements for managers and staff.
• Plan and organize quarterly division meetings, including scheduling conference rooms, coordinating catering, and arranging lodging when necessary.
• Provide administrative support to help ensure efficient daily office operations.

What We're Looking For

• Associate degree or equivalent combination of education and experience preferred.
• Two to four years of administrative, office support, or customer service experience.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Experience with AS400 or similar ERP systems is a plus.
• Strong organizational and time management skills with excellent attention to detail.
• Effective verbal and written communication skills.
• Ability to manage multiple priorities while maintaining accuracy.
• Professional, dependable, and able to handle confidential information with discretion.
• Self-motivated with a positive attitude and strong customer service mindset.

Benefits & Perks

• 401(k) retirement plan with a generous company match.
• Excellent health, dental, and vision insurance plan options.
• Flexible Spending Account (FSA) and Health Savings Account (HSA) options.
• Company-paid life insurance.
• Paid vacation.
• Paid company holidays.
• Opportunities for professional growth and career advancement.