Office Assistant, Categorical

About the role

The Office Assistant supports the function to which assigned, performing a variety of office support, clerical, and routine secretarial duties. Duties include serving as receptionist, verifying and reviewing materials, applications, records, files, and reports, and providing information and assistance to students, faculty, staff, and the general public.

Responsibilities

• Serve as receptionist for assigned area; receive office and telephone callers; provide material and information in response to requests for information related to assigned area of responsibility; convey telephone messages; refer callers to appropriate staff for further assistance as needed.
• Verify and review materials, applications, records, files, and reports for completeness and conformance with established regulations and procedures; apply applicable policies and procedures in determining completeness of applications, records, files, and reports; collect and process appropriate information.

Requirements

• Licenses/Certifications: Valid California driver’s license and proof of insurability may be required for some positions to operate a District or personal vehicle to attend meetings or pick up/deliver documents or other materials.

Qualifications

• Education/Training: Equivalent to the completion of the twelfth grade.
• Experience: Two years of general clerical experience preferably involving extensive public contact.

Skills

• Knowledge of: Office procedures, methods, and equipment, including computers and applicable software applications such as word processing, spreadsheets, and databases.

Benefits

N/A

Pay

Categorical Salary: $2,559.00 - $3,622.00 Monthly

Schedule

Tuesday, Wednesday, Thursday (8:00 AM - 5:00 PM) - Schedule and shift are subject to change in accordance with the department's needs.