Office Assistant

Part-time role averaging 19 hours per week at a pay rate of $13.50 per hour.

About the role

Responsible for submitting bills to Divisional Headquarters (DHQ) and preparing bank deposits. Also assists with Food Pantry needs and clients when needed.

Responsibilities

• Open incoming mail (always with another staff present) and distribute to the appropriate staff.
• Forward receipts (for payment/reimbursement) to Divisional Headquarters (DHQ) for payment and processing.
• Fill out bank deposits with complete accuracy.
• Copy donor checks and submit to DHQ as required.
• Type thank-you letters to donors and mail out in a timely manner.
• Keep good and concise records of all booking, receipting, and other donations.
• Assist with answering incoming telephone calls.
• Assist with methodical and consistent handling of client records while maintaining strict confidentiality.
• Assist with food pantry needs and clients as needed.
• Enter daily kettle amounts into “Register to Ring” (seasonal).
• Driving is an essential function of this position.
• Other duties as assigned.

Requirements

• High School Diploma or equivalent and at least three months experience in the related field.
• Ability to be flexible and work on multiple projects or tasks simultaneously.
• Intermediate computer skills, including utilizing various office equipment and accessing payroll, timekeeping, and personal data via a web-based system.
• Attention to detail and creative problem-solving skills.
• Strong independent judgment.
• Must pass all applicable background checks.
• Must successfully complete Safe from Harm training within 30 days of hire, as established by The Salvation Army.

Physical Requirements

• Good speaking, hearing, and vision ability, and excellent manual dexterity.
• Ability to stand, bend, and reach for extended periods of time.
• Dexterity of hands and fingers to operate equipment.
• Ability to lift and/or move more than 50 pounds occasionally.

Working Conditions

The work environment includes typical office and food pantry settings while performing the essential functions of this position.

Pay

$13.50 per hour.

Schedule

Part-time, averaging 19 hours per week.