Office Assistant

About the role

We’re excited to announce an opening for an Office Assistant to join our administrative team in Bend, Oregon. If you’re eager to be part of a respected and dynamic organization that supports diverse construction and development projects, this is your chance to join a talented team where your contributions make a real impact.

Responsibilities

• Serve as the first point of contact for clients and visitors, providing a welcoming and professional presence.
• Organize and maintain conference rooms, ensuring they are ready for meetings and events.
• Engage with clients in a friendly and professional manner, both in person and over the phone.
• Keep the office stocked with critical materials, from pens to plotter paper to snacks and Wednesday lunches.
• Organize and maintain project-related documents and communication records.
• Maintain electronic filing systems and track deadlines.
• Assist with word processing, project filing, and spreadsheet tasks.
• Support project managers and coordinators, manage documentation, and facilitate communication.
• Serve as a backup to the Project Coordinator.
• Communicate with project teams and clients via various channels.
• Help prepare and track client proposals and agreement letters.
• Assist with written documentation and project correspondence.
• Perform additional administrative tasks as needed.

Requirements

• Proficient with Microsoft Office Suite and office equipment (photocopies, scanning, etc.).
• Excellent written and verbal communication skills.
• Strong organizational skills with close attention to detail.
• Self-motivated and proactive.
• Must have a valid driver’s license.

Qualifications

Experience in a similar administrative or project coordination role in the engineering and construction industry is a huge plus.

Benefits

• Meaningful Growth: Hands-on training, mentorship, and clear paths for professional development.
• Real Collaboration: A team that brings diverse perspectives together to solve complex challenges.
• Respect for Your Time: Generous PTO and a supportive environment for work-life balance.
• Health coverage that supports your total well-being.
• 401(k) match and paid holidays.
• Weekly team lunches.
• Investment in experiences that build strong teams and communities.
• A culture that values contributions, celebrates initiative, and is committed to doing things the right way.

AKS has been named one of the Top Workplaces year after year.