Office Assistant

Essential Functions and Requirements

• Answers and directs phone calls and takes messages as appropriate
• Greets visitors and directs to appropriate person
• Prepares outgoing faxes and distributes incoming faxes
• Photocopies a broad range of materials
• Schedules meetings and appointments
• Types routine correspondence and prepares files as assigned
• Maintain and order inventory of office supplies
• May pick-up meals for in-house meetings
• Aids in new hire set-up process for office or program
• Maintain and ensures HIPAA, ethical standards and professional boundaries with all staff and clients
• May handle or assist with billing to clients or MediCal and MediCare
• Researches and prepares special projects as assigned
• Maintain and ensures HIPAA, ethical standards and professional boundaries with all staff and clients
• May assist supervisor or management in the development of the work unit’s annual budget, contracts and monitoring adherence to such on a monthly basis
• Attends meetings and/or trainings to take notes or minutes
• Recommends changes to internal office procedures and workflow

Qualifications

• Education or Equivalent Experience: High School Diploma or GED with computer or business courses
• Knowledge, Skills and Experience: One year work experience preferably in an office answering phones and providing general clerical support. Must have excellent phone manner, good arithmetic skills and good spelling, grammar and punctuation skills. Intermediate level PC skills required, specifically excel. Excellent organizational skills, interpersonal skills, computer skills and communication skills are a must.

Benefits

• Competitive salaries & benefits
• Paid Vacation Days (1st year 12 days; increases with tenure)
• Paid Sick Days (Accrual per pay period)
• 9 Paid Holidays (including Day after Thanksgiving)
• Medical, Dental, Vision including a Health Savings Account or FSA
• Health, Dependent and Transportation Flexible Spending Accounts
• Basic and Optional Life Insurance for Employee, Spouse and/or Dependents
• 401K
• DailyPay - Access to your daily earnings without waiting for payday